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County to do away with paper paychecks

April 7, 2011

COLUMBIA CITY — While Whitley County government takes small steps toward saving a tree or two, the move doesn’t come without some degree of old-school resistance.
Whitley County Auditor Jen McGuire reported to the Whitley County Council Tuesday that a campaign to go paperless for county payroll was underway.
“It’s not really worth it anymore,” said McGuire of providing paychecks to county employees. She reported that the county will require all employees to have direct deposit before the end of the year.
In addition, employees will also not be receiving paper check stubs like some workers with direct deposit receive.
According to McGuire, about 26 percent of county employees still receive paper paychecks, or about 63 people.
Going “paperless” will save the county $6,737 the first year, and $11,737 each year thereafter.
Employees who want to check on their pay will have to go on the Internet to do it, McGuire said. She also said employees won’t receive paper W2 forms at tax time.
“So, you’re assuming that everyone has a computer?” asked Councilman Jim Bayman.
With the removal of the check-processing aspect of county government, Bayman asked if a part-time payroll clerk could be eliminated.
McGuire said there is still clerical work to be done and that the new direction is only about the reduction of paper use.
Councilman Glen LaRue questioned the practice of not issuing paper W2 tax forms.
“Is it legal to not send a W2 out to people?” he asked.
McGuire said the law requires simply that the form be “available” to tax payers by Jan. 31.
McGuire said the savings to the county made going paperless a no-brainer.
“It’s kind of hard to say no,” she said.


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