Whitley County 4-H Inc. board met Tuesday evening, a week late due to last week’s snows, and were just able to get a quorum as the eighth board member arrived at 7:05 p.m.
Board president Bill Leeuw, handing out the new 2011 director assignments, stressed the need to get more people involved.
“I want to see committees,” Leeuw said. “This is a year round event ...we’re (the board members) killing ourselves.”
A call for volunteers was made again, asking for help not only in the concessions but in other ways. Anyone interested may contact a board member or the Extension Office at 244-7615.
Director assignments for the year are as follows:
Jon Kissinger — Entertainment, buildings and lighting;
Kyle Francis — Grounds, parking, driveways, traffic flow and drainage;
Aaron McDevitt — Livestock and livestock auction;
Tara VanHouten — Entertainment, King and Queen and marketing;
Bill Leeuw — Entertainment;
Kent Reese — Entertainment and treasurer;
Mike Johnson — Main concessions and security;
Jason Nicodemus — Parade, sound system and ticket sales;
Julie Johnson — Ticket sales, commercial building and 4-H Fair program book;
Cathy Heritier — North concession and marketing;
Dave Rupley — Auctions and concessions;
Rex Eiler — 4-H Center concessions, 4-H Center and livestock;
Jeff Geiger — Livestock and auctions;
Chad Nix — Main concession and fire safety.
Leeuw set the top three items to be completed for the 2011 year:
1. Walls and bleachers around the track;
2. Sound system;
3. Gates for the fence around the demo pit.
The bid for the bleacher project was $35,000 but McDevitt stressed aluminum prices going up, that bid may not be good for long. Leeuw asked for a decision at the next meeting.
“We’ve got to do something this year,” Leeuw said.
The board moved to accept the bid for heat exchangers from M.C. Wheeler and Sons for $1,153 each.
Progress on the drainage issues at the calf barn has been made with work to begin soon.
Many issues were discussed, with the following being tabled until the February meeting for decision:
— Nicodemus presented three bids for the new sound system which will centralize the system with bids for just material and for material and installation. Estimates came from Fairchild Communication Systems, ESCO Communications and Koorsen Fire and Security.
— The board discussed enforcing the rule that tables and chairs stay in the buildings they are in, with a possibility of renting them for use in other buildings.
— McDevitt reported back after meeting with some of the clubs about auction marketing. He said it looks like the responsibility will be shifting from the club advisory boards to the 4-H Inc. board, with possibility of taking the highest bid from one entity (bidding on the whole fair). He still must meet with some of the clubs to get their input.
— Discussion about charging rent for space for family tents and grooming chutes during fair week with an auction for places, or a random drawing.
— The rental committee has set the cost for setup at the show barn at $75 per day. It was discussed that those making reservations for rental of the fairgrounds must be in within five days of making the reservation to give a deposit.
In other business, VanHouten reported the beef, poultry and two hog shows have been sold for marketing with the horse, rabbit, sheep and goat shows still available.
New 4-H Council President Matt Gibson was present and asked for items to be donated to the silent auction and 4-H Inc. donated passes for the 4-H Fair grandstand events.